MINUTES
ARCHITECTURE SUB-COMMITTEE MEETING
COMMITTEE ON INFORMATION TECHNOLOGY
CITY ANDCOUNTY OF SAN FRANCISCO
Wednesday, January 14, 2009
One South Van Ness, Room 2215
10:00 am – 12:00 pm
Members
Richard Robinson, Chair, Chief Operation Officer, DTIS
David Counter, CIO, Department of Public Health
Julia Dawson, CFO, Fire Department
Phil Arnold, CFO, DHS
Susan Kearney, CIO, Port of San Francisco
Mitch Sutton, IT Manager, DEM
Brian Smith, IT Manager, Planning Department
Ephrem Naizghi, Acting Chief, Department of Public Works
Shelley Thompson, Project E-Merge
Jon Walton, COIT Director
- Call to Order.
Chair Richard Robinson called the meeting to order at approximately 10:10 a.m.
- Roll Call:
Richard Robinson, Chair, Chief Operation Officer, DTIS
David Counter, CIO, Department of Public Health
Julia Dawson, no
Phil Arnold, no
Susan Kearney, CIO, Port of San Francisco
Mitch Sutton, no
Brian Smith, IT Manager, Planning Department
Ephrem Naizghi, Acting Chief, Department of Public Works
Shelley Thompson, Project E-Merge
Jon Walton, COIT Director
Guests:
Chris Geiger, Department of the Environment.
Vivian Pisano, CIO, Library
- Approval of Meeting minutes.
The Sub-Committee approved October 8 and November 19, 2009 minutes.
- Presentation/Discussion on Environmental/Energy Efficiency Requirements for IT.
Mr. Geiger explained the proposed Environmental/Energy Efficiency Requirements for IT. (See attached draft COIT policy recommendation.) This proposal would require all purchases of personal computers, monitors and laptops to meet the Electronics Products and Environmental Assessment Tool (EPEAT) Gold standard and that certain servers would meet either the Climate Savers or the forthcoming EnergyStar. Mr. Geiger explained the history of the process, including COIT's adoption of its environmentally preferable purchasing policy for IT and the Mayor's Executive Directive requiring EPEAT Silver for relevant products in 2008. Mr. Geiger also recognized the contributions of Terry O'Sullivan of the SFPUC.
The Sub-Committee asked for an opportunity to review the proposed requirements and consider them at its next regular meeting on February 11, 2009.
- Discussion Citywide Strategic E-mail Study.
Chair Robinson reviewed the Architecture Sub-Committee's draft recommendation to COIT on e-mail. (See the attached report.) Mr. Walton, COIT Director, stressed that the fundamental issue with respect to e-mail was philosophically, whether there should be a single citywide e-mail system or whether departments with financial and technical resources should be allowed to use independent e-mail systems.
Members of the Sub-Committee stated that the City must establish a minimum set of functional requirements and performance metrics for any e-mail system. The Sub-Committee agreed that it should develop the Citywide functional requirements and performance metrics. The Sub-Committee asked DT staff to prepare an initial list of requirements and metrics and indicated that departments that run independent e-mail systems should also be contacted. Once these requirements and metrics are established, a meaningful cost estimate between e-mail options could be prepared.
- Content Management System
Mr. Marco Bruno described the Department of Technology's process for replacing the current content management system. Mr. Bruno indicated that the provider Vision was selected to replace current content management system. Mr. Bruno explained that in the absence of funding, DT, in collaboration with a broad selection of interested departments, selected Vision's subscription based approach to content management. (A copy of Mr. Bruno's presentation is available on the COIT website.)
Chair Robinson and other members of the Sub-Committee asked Mr. Bruno to return to a subsequent meeting with a technical description of the proposed content management system. Committee members suggested that the Architecture Sub-Committee would have an opportunity to review technical elements of the proposed system.
- Public comment.
None.
- Adjournment.
The meeting was adjourned at approximately 12:10 p.m.
