PLANNING & BUDGETING SUB-COMMITTEE MEETING
CITY AND COUNTY OF SAN FRANCISCO
MINUTES
Monday, March 31, 2008 – 9:00 am
MEMBERS
Monique Zmuda, Chair, Controller's Office
Hans Loffeld, CIO PUC
Charles Perl, Budget Director, San Francisco Airport
Vivian Pisano, CIO, Public Library
Kenneth Bukowski, CFO, Police Department
Gregg Sass, CFO, Department of Public Health
Blair Adams, Chief Consulting Officer, DTIS
Nani Coloretti, Finance Director, Mayor's Office
Jon Walton, COIT Planning Director
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mr. John Walton at 9:10 a.m. Mr. Walton reported that Chairperson Monique Zmuda will arrive at the meeting at 9:30 a.m.
Roll Call:
Monique Zmuda, Chair, Controller's Office
Hans Loffeld, CIO PUC
Charles Perl, Budget Director, San Francisco Airport
Vivian Pisano, CIO, Public Library
Kenneth Bukowski, CFO, Police Department
Gregg Sass, CFO, Department of Public Health
Blair Adams, Chief Consulting Officer, DTIS
Nani Coloretti, Finance Director, Mayor's Office
Jon Walton, COIT Planning Director
Jenny Louie, Mayor's Budget Office
2. Approval of minutes
Motion to approve the minutes of March 21, 2008 - all in favor.
3. D iscussion of COIT IT Budget Requests
Mr. Walton reported that he had e-mailed the amended spread sheet. He commented
that the areas that were highlighted in grey were the items that were discussed at the last
meeting.
The Sub-Committee reviewed the following Department IT Budget Requests:
-
City Planning
-
Committee on Information Technology (COIT)
-
Emergency Management (DEM)
-
General Services Agency – Telecom & Info Services (TIS)
The Human Resources (HRD) e-Merge project was discussed briefly and reported that this project is being considered as a separate funding need by the Mayor's Budget Office.
DBI and Planning Permitting System
Ms. Coloretti requested Mr. Walton to assist the Committee in getting more details of technical needs for the Automated Permit Tracking System in hopes that a single system can be agreed upon.
Mr. Walton indicated that he would work to schedule a meeting with representatives from DBI and Planning to discuss what options were available.
Committee on Information Technology (COIT)
Mr. Walton clarified that the COIT Fee assessed for every Computer Store purchase goes directly to the Office of Contract Administration for contract management and is not available to COIT. Mr. Walton clarified that COIT staff and projects are currently funded by the General Fund.
Emergency Management
Mr. Walton will schedule a meeting with Mr. Joseph John (DTIS), Mr. Mitch Sutton (DEM), Mark Rinkle (Police) and Bob Kuzma (Fire) to discuss if 911 fees could be used to fund public safety communication projects.
Department of Telecommunications and Information Services
The Sub-Committee discussed the DTIS Data Center Relocation. The relocation of the data center is projected to take two years. The Committee discussed using the new data center to provide space for other departments consistent with the Mayor's Executive Directive to consolidate data centers.
Chairperson Zmuda asked Mr. Walton to communicate with the Departments that are on the revised list of IT Requests that the Sub-Committee has reviewed and have them prioritize their requests.
Chairperson Zmuda suggested the creation of a PC Replacement Program for small departments that don't have budgeted funds for PC replacement. All Sub-Committee members were in favor.
The Sub-Committee agreed to meet on Thursday, April 10th at 9:00 a.m. for 1 ½ hour.
Mr. Walton was asked to bring to the next Sub-Committee meeting a list of Departments that complied with the COIT Budget and Planning process instructions and also the ones that did not comply.
4. Public Comment
There were no public comments made.
Adjourned
Meeting was adjourned at 11:15 a.m.
